Electronic First Nations Gasoline Tax Refund claims for on-reserve stations, without replacing your till. Status cards are checked at the counter, claims go to the Ministry of Finance every day, and the paper vouchers stop.
The status card is checked against the ministry's list on the spot, before the exemption is given.
IslandPoint sends the day's exempt sales to the Ministry of Finance as one encrypted electronic claim.
The refund goes straight from the ministry to your account. We never handle your money.
Why go electronic
Ontario's 9¢ per litre gasoline tax is taken off at the pump for status cardholders, and the station waits to get it back. On the paper path that means a voucher for every sale, manual claims, and a ministry review before anything is paid. Electronic filing replaces all of it, but a retailer can't file electronically alone: it takes a certified e-service provider.
Every exempt sale is captured once, at the counter. There is nothing to write up afterwards and no month-end pile to rebuild from till tapes.
On paper you find out weeks later that a card was not valid, after the exemption is already given. Here the number is checked before the sale is finished.
The ministry checks electronic claims automatically overnight and pays approved claims within days, instead of after a manual review.
Masked registration number, the exemption on its own line, date and time, litres to four decimals, your certification, and the phone number above 200 litres. A duplicate prints for your records.
The ministry's list of valid cards is kept at your station and refreshed overnight, so validation does not need the internet. Claims wait and go out when the connection returns.
We track each day's claim until the ministry accepts it, and you see the outcome. If the ministry turns a file back, its sales go into the next day's claim automatically.
How it works
IslandPoint FNGTR e-Filing does not take payments and does not touch your pumps or your POS. It sits beside them and does the one job your POS cannot.
Your POS charges the exempt price exactly as it does now. Nothing about it changes, and your POS vendor does not need to be involved.
Your staff confirm the card belongs to the customer and key the 10-digit registration number, with the fuel sale, on the IslandPoint device at your counter. The number is validated on the spot.
IslandPoint prints the receipt the ministry requires, with its own transaction number that can never collide with another station's. You sign it as the retailer and keep the duplicate.
Each afternoon your exempt sales go to the Ministry of Finance in one encrypted electronic file. A sale made after the cutoff simply goes in the next day's file.
Approved claims are paid by the ministry directly to you, with its monthly payment report for your books.
Sales capture, card validation, compliant receipts. Keeps working offline.
Built, checked against the ministry's rules, and sent over the ministry's secure file transfer.
The outcome comes back to us and to you the next morning.
Privacy
No scanning. No photographs. No customer signature.
Many cardholders are uneasy about having their status card scanned or photographed, and they have good reason to ask where that information goes. So we don't do either. The registration number is keyed in, as the ministry's rules require, and checked against the ministry's list right away, which catches a typo just as well as a scanner would.
A one-way scrambled code made from the registration number, using the method the ministry specifies. Nobody holding a claim file can turn it back into the number. The ministry matches it against its own list of valid cards.
The number itself stays in your own records, because the ministry requires retailers to keep claim records for seven years. It is masked to the last four digits on every receipt.
Who we are
IslandPoint Systems is an Indigenous-owned Ontario corporation. Our own station, Beach Gas on Saugeen First Nation territory at Sauble Beach, sells status fuel every day, and its claims are the first we will file.
Every authorized on-reserve retailer is in Ontario, and so are we. We install and train in person.
We run a station under the same rules you do, so we know what a status sale looks like at the counter on a busy afternoon.
The receipts, capture rules and daily filing follow the ministry's e-service specification and its current public guidance for retailers.
Getting started
Your station must already be authorized by the ministry to sell tax-exempt gasoline. From there:
A call about your station: how many status sales, how you ring them today, and how your counter is set up.
The ministry's form authorizing IslandPoint as your representative, signed by someone with signing authority. We fill it in with you.
We set up the IslandPoint device at your counter and show your staff the new step at the counter.
From then on, your exempt sales are filed every day and the paper vouchers stop.
IslandPoint Forecourt POS runs the whole station, with status sales and electronic filing built in. Attendants can take status sales at the vehicle, with payment on a wireless terminal.
Questions
Our certification with the Ontario Ministry of Finance is in progress now. Once it completes, the ministry adds IslandPoint to the list of providers it gives retailers who ask. Register your interest and we will contact you when we can file for you.
No. Your POS keeps taking payments and printing its normal receipts. IslandPoint adds the status card check, the exemption receipt and the filing.
The Gasoline Tax Refund covers gasoline only. Clear diesel is taxed for everyone under the Fuel Tax Act, so it is not part of these claims.
You do. The ministry pays the retailer directly. IslandPoint files the claims but never holds your money.
Validation keeps working from the copy of the ministry's list kept at your station. Claims queue at the station and are filed once the connection is back.
It depends on your station. Talk to us and we will give you a straight answer.
Contact
Tell us about your station and we will be in touch as soon as we can file for you. Station owners, band economic development offices and installers are all welcome.